Ernest Fongwa

Guidelines Piso-Certification

Overview

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Inhaltsverzeichnis

Titel

1. Piso-Certification

1.1 Introduction

1.2 Piso-Certification Class 2

1.3 Piso-Certification Class 1

1.4 Piso-Certification ISO Level

2. Requirements for Piso Integrated Management System

2.1 Design and Programming

Impressum neobooks

1. Piso-Certification

1.1 Introduction

Business operations are becoming more demanding and complicated. This is due to the increasing risks, stakeholder requirements, the need for different quality standards and legal provisions. However, implementing sustainability management systems through continuous process improvement will drive business to stability and growth, so companies need to focus in this direction. In this respect, companies are increasingly implementing integrated management system (MS).

Piso-Certification supports companies to design processes and products for the environment, conservation of resources, health and safety processes as an integrated management system. The implementation of an integrated management system provides the strength and potential to drive companies towards sustainability by adapting to change and comprehensive quality management based on exploiting the potential and minimizing the weaknesses in the system. This is because systems are interdependent on each other, which one system influences the other that combining them will reduce resources and exploit their potentials.

Piso-Certification of an integrated management system for small and medium-sized enterprises as well as big companies, institutions and land users for recognition of continuous improvement processes promotes a combined management system of environment, quality, energy, health and safety. The Piso-Certification scheme is divided into three stages. ISO level is for large and medium enterprises and class 1 and 2 is for small and medium enterprises. But any size of business can develop the MS at the ISO level.

Participation in Piso-Certification requires a paid registration. In addition, the Piso-Certification must be renewed with an annual renewal fee. Otherwise a re-registration. 35% of registration and annual extension fees are used to support environmental and public safety projects in associations and public services. The participating companies may also be recognized as part of the sponsor of the projects.

Operators of goods and services (companies), who registered for the establishment of MS in accordance with Piso-Certification received the Piso-Certification Class 2 (Piso Certified Cl. 2) for the adoption of the integrated management system. If, the MS is audited and the Piso-Certification process is properly followed, it will be awarded with Piso-Certification Class 1 (Piso Certified Cl. 1) for the proper implementation of the system.

However, if, a company is audited and it has already documented continuous improvement processes in the MS with low variations, Piso-Certification IS0 Level (Piso Certified) will be awarded for continuous improvement in accordance with the required scheme. This means companies start with a lower level of certification to prepare their MS, and then switch to a higher level of certification, if they meet the requirements.

Piso-Certification ISO-level documentations may be considered as internal audits for the certification of each international standard of management system. Piso-Certification is established in accordance with ISO 17021, which requires that an auditor of the system must have training in accordance with the standard and a technical background. Only professional members with Piso-Certification (accreditation of certificates/examination and training) are allowed to carry out the audit. We are looking for regional representatives as partners for the Piso-Certification (contact: Piso Institute for the conditions).

The various levels are provided to give an overview of the Piso-Certification process. Piso-Certification logo can be used on products and services. The logo shows that the company offering the goods or services is Piso Certified (Piso Certified Cl.2, Piso Certified Cl.1, Piso Certified).

The vision is to continually improve the Piso-Certification of an integrated management system based on changes in business process and regulatory as well as to extend it to other areas. We are looking to work with many companies in different sectors to extend the Piso-Certification to those areas.

In addition, we are seeking further cooperation with software developers to implement the planned Piso Software for Piso-Certification structure, which will facilitate the documentation and evaluation of the MS by companies and also support the auditing process.

1.2 Piso-Certification Class 2

Piso-Certification of an integrated management system for small size enterprises and land-users as an acknowledgement for continuous improvement processes. It fosters a combined scheme of environmental, quality, energy, hygiene, occupational health and safety management systems/techniques.

Figure 1.1: Integrated Management System according to Class 2

The certification system requires operators of services to improve their internal management of resources (huge savings), comply with legal provisions (avoid fines on none legal compliances), take safety measures (save money on the cost of liability insurances) and provide good imagine to their customers (respect customers and their acquisition). This will also make the business to be attractive for investment (bank loans, investors) because of sustainability measures that have been put in place. The whole cost of the Piso-Certification can be used to reduce business taxes during tax declaration. Piso-Certification Class is awarded to acknowledge commitment to sustainable operations and continuous improvement processes. Piso-Certification is locally, regionally, nationally and internationally awarded without any limit.

The certification is being awarded for 1 year, when the operator of services proved that the defined criteria are being fulfilled. The criteria for awarding the certification is based on the implementation of environmental, quality, energy, hygiene, occupational health and safety management/technical measures as a combined process. The criteria for awarding the certification are different for every specific single operator based on differences in processes. The right of the award of the certification is based on a contractual arrangement and it is not public or transferable.

§ 1 Promoter

(1)

The award of Piso-Certification is to acknowledge sustainable operations and Continuous Improvement Processes (CIPs). Piso Institute is responsible for the award of the certification.

(2)

Piso Institute is responsible for awarding the Piso-Certification. The appropriate authority of Piso Institute acknowledges for each region of operation an approved representative organization.

§ 2 Award of Piso-Certification

(1)

The Piso-Certification is locally, regionally, nationally and internationally awarded without any limit. The criteria for awarding the certification are different for every specific single operator and periodic specified. The right of the award of the certification is based on a contractual arrangement and it is not public or transferable.

(2)

The certification is awarded for 1 year, when the operator proved that the defined criteria are fulfilled.

(3)

In the case of not complying with the defined criteria for the award of Piso-Certification, Piso Institute will request a written letter from the operator to clarify the situation. If, the situation is not addressed, then the right of the certificate to the operator will be withdrawn. The misuse of Piso-Certification can lead to legal consequences.

§ 3 Criteria for Awarding Piso-Certification

(1)

The criteria for awarding Piso-Certification are different for different operators, but important is the compliance with environment, quality, energy, hygiene, occupational health and safety management/technical measures for each specific case.

(2)

Piso Institute is responsible for the approval of the certificate. The first award of Piso-Certification is in the following steps:

Acknowledgement of interest by sending an application (formula) and registration fee

The registration for small/micro size enterprise is 100 Euro, small size company is 200 Euro, Medium size company is 300 Euro and big company is 500 Euro.

Conclusion of the contract between Piso Institute and the enterprise/company. With this contract, enterprise/company confirms that the applicable criteria are met at all times.

Piso-Certification enters into force upon confirmation of the company’s representative or substitute.

(3)

The contract for extension of the awarded Piso-Certification for another 1 year is considered, when the operator before the end of the valid period of Piso-Certification proved that the defined criteria are continuously fulfilled. When the operator does not response before the end of the valid period, Piso will send a written request to demand for a re-certification audit within 4 weeks. If, the operator does not comply with the request, the right of re-certification is cancelled. Then to obtain the Piso-Certification again, the process will be the same as that for the first award of Piso-Certification. The operator has the right to cancel the contract at any time by sending a writing letter. The extension fee for small/micro size enterprise is 50 Euro, small size company is 100 Euro, medium size company is 150 Euro and big company is 250 Euro. Otherwise, a new registration is required. The Audit price is calculated based on standard-audit price in the region and confirmed with the enterprise/company.

§ 4 Right of Neutrality

Piso Institute appoints representatives in many regions. Data security is respected by Piso according to the legal rules.

1.3 Piso-Certification Class 1

Piso-Certification of an integrated management system for small and medium size enterprises, institutions and land-use as an acknowledgement for continuous improvement processes. It fosters a combined scheme of environmental, quality, energy, hygiene, occupational health and safety management systems/technique.

Figure 1.2: Integrated Management System according to Class 1

The certification system requires operators of services to improve their internal management of resources (huge savings), comply with legal provisions (avoid fines on none legal compliances), take safety measures (save money on the cost of liability insurances) and provide good imagine to their customers (respect customers and their acquisition). This will also make the business to be attractive for investment (bank loans, investors) because of sustainability measures that have been put in place. The whole cost of the Piso-certification can be used to reduce business taxes during tax declaration.

Piso awards the certification to acknowledge sustainable operations and continuous improvement processes. Piso-Certification is locally, regionally, nationally and internationally awarded without any limit. The certification is being awarded for 1 year, when the operator of services proved that the defined criteria are being fulfilled. For its extension, the proof will be re-examined (a yearly audit). The criteria for awarding the certification is based on evaluation of environmental, quality, energy, hygiene, occupational health and safety management/technical measures as a combined process. A major score in the examined criteria is considered as > 50% of the general evaluation. The criteria for awarding the certification are different for every specific single operator based on differences in processes. The right of the award of the certification is based on a contractual arrangement and it is not public or transferable.

§ 1 Promoter

(1)

The award of Piso-Certification is to acknowledge sustainable operations and Continuous Improvement Processes (CIPs). Piso Institute is responsible for the award of the certification.

(2)

Piso Institute is responsible of the award of the Piso-Certification. In this regard, an acknowledged qualified representative and enterprise in a region, where the company is operating is assigned as external auditor to evaluate the defined criteria. An auditor evaluates the level of compliance with the defined criteria. The appropriate authority acknowledges for each region an approved representative.

§ 2 Award of Piso-Certification

(1)

The Piso-Certification is locally, regionally, nationally and internationally awarded without any limit. The criteria for awarding the Piso-Certification are different for every specific single operator and contractually clearly defined. The right of the award of the Piso-Certification is based on a contractual arrangement and it is not public or transferable.

(2)

The certification is being awarded for 1 year, when the operator proved that the defined criteria for its acknowledgement are being fulfilled. For its extension, the proof will be re-examined (a yearly audit).

(3)

In the case of not complying with the defined criteria for the award of Piso-Certification, Piso Institute will request a written letter from the operator to clarify the situation. If, the situation is not addressed, then Piso Institute withdraws the right of the Piso-Certification from the operator. The misuse of Piso-Certification can lead to legal consequences.

§ 3 Criteria for Awarding Piso-Certification

(1)

The criteria for awarding Piso-Certification are different for different operators, but important is the compliance with the defined criteria after the evaluation of environment, quality, energy, hygiene, occupational health and safety management/technical measures for each specific case. A major score in the examined criteria is considered as > 50% of the general evaluation.

(2)

Piso Institute is responsible for the approval of the certification based on the evaluation and monitor reports. The first award of Piso-Certification is in the following steps:

Acknowledgement of interest by sending an application (formula) and registration fee

The registration for small/micro size enterprise is 100 Euro, small size company is 200 Euro, Medium size company is 300 Euro and big company is 500 Euro.

Arrangement of an appointment

An audit plan is sent to the enterprise/company

A Piso-Certification audit

Decision making based on the audit protocols

Signing of contract on the award of the Piso-Certification between Piso and the operator. The contract confirmed that the management measures that have been put in place to comply with the defined criteria for Piso-Certification will be respected at all time

The Piso-Certification is in force, when the authority of Piso or his/her representative acknowledged that the defined criteria are fulfilled

(3)

The contract for extension of the awarded Piso-Certification for another 1 year is considered, when the operator before the end of the valid period of Piso-Certification proved that the defined criteria are continuously fulfilled. When the operator does not response before the end of the valid period, Piso will send a written request to demand for a re-certification audit within 4 weeks. If, the operator does not comply with the request, the right of re-certification is cancelled. Then to obtain the Piso-Certification again, the process will be the same as that for the first award of Piso-Certification. The operator has the right to cancel the contract at any time by sending a writing letter. The extension fee for small/micro size enterprise is 50 Euro, small size company is 100 Euro, medium size company is 150 Euro and big company is 250 Euro. Otherwise, a new registration is required. The Audit price is calculated based on standard-audit price in the region and confirmed with the enterprise/company.

§ 4 Right of Neutral Control

The neutral control for the Piso-Certification is carried out by an auditor. It is mandatory that the auditor presents the evaluation results of the audit as a documented protocol to Piso Institute. Piso Institute has the right to control the auditor during the audit to guarantee transparency. Data security is respected by Piso according to the legal rules.

1.4 Piso-Certification ISO Level

Piso-Certification of an integrated management system for medium size and big enterprises/companies as an acknowledgement for continuous improvement processes. It fosters a combined scheme of environmental, quality, energy, occupational health and safety management systems/techniques (ISO 14001/9001/50001/45001 as well as EMAS) according to ISO (International Organization for Standardization) guidelines.

Figure 1.3: Integrated Management System according to ISO Level

The certification system requires companies to improve their internal management of resources (huge savings), comply with legal provisions (avoid fines on none legal compliances), take safety measures (save money on the cost of liability insurances) and provide good imagine for the customers (respect customers and their acquisition). This will also make the business to be attractive for investment (bank loans, investors) because of sustainability measures that have been put in place. Piso Institute awards the certification to acknowledge sustainable operations and continuous improvement processes. Piso-Certification is locally, regionally, nationally and internationally awarded without any limit. The certification is being awarded for 1 year, when the company proved that the defined criteria are being fulfilled. For its extension, the proof will be re-examined (a yearly audit). The criteria for awarding the certification is based on evaluation of environmental, quality, energy, hygiene, occupational health and safety management/technical measures as a combined process according to ISO level. A major score in the examined criteria is considered as > 50% of the general evaluation. The right of the award of the certification is based on a contractual arrangement and it is not public or transferable.

ยง 1 Promoter

(1)

The award of Piso-Certification is to acknowledge sustainable operations and Continuous Improvement Processes (CIPs). Piso Institute is responsible for the award of the certification. The certification and the audit protocols can serve as internal audit reports for the responsible organizations awarding international standard certifications.

(2)

Piso Institute is responsible of the award of the Piso-Certification. In this regard, an acknowledged qualified representative and enterprise in a region, where the company is operating is assigned as external auditor to evaluate the defined criteria. An auditor evaluates the level of compliance with the defined criteria. The appropriate authority acknowledges for each region an approved representative.

ยง 2 Award of Piso-Certification

(1)

The Piso-Certification is locally, regionally, nationally and internationally awarded without any limit.